Legal
Privacy Policy
AI Geeks is a Quebec-based community for AI-first builders, founders, and entrepreneurs. This policy explains what personal information we collect, why we use it, and how you can ask us to access, correct, or delete it.
1. Scope
This policy applies when you visit this website, register for or attend an AI Geeks event, interact with AI Geeks on social or community platforms, submit a form, or otherwise communicate with the AI Geeks organizers.
Some registrations, payments, messages, videos, analytics, and community interactions happen through third-party platforms such as Luma, Instagram, YouTube, Discord, Cloudflare, or similar service providers. Their own policies also apply when you use those services.
2. Information we collect
Depending on how you interact with AI Geeks, we may collect:
- Contact details you choose to provide, such as name, email address, company, role, social handle, or message content.
- Event information, such as registration status, attendance, preferences, ticket history, and community participation.
- Website and technical information, such as IP address, browser type, device type, pages visited, timestamps, and basic security logs.
- Public or platform-provided social information when you tag, message, follow, comment on, or otherwise interact with AI Geeks through social platforms.
- Photos, videos, testimonials, or other event content where you appear or that you submit to us, subject to the context of the event and any consent or permissions collected.
We do not intentionally collect payment card numbers on this website. Ticketing or payment details are handled by the event or payment provider used for a given event.
3. How we use information
We use personal information to:
- Operate, promote, and improve AI Geeks events and community channels.
- Process registrations, attendee lists, communications, and event follow-ups.
- Respond to questions, support requests, privacy requests, and community messages.
- Share relevant event updates, photos, clips, recaps, and community opportunities.
- Protect the website, community, organizers, speakers, sponsors, and attendees from spam, abuse, fraud, or security issues.
- Meet legal, accounting, tax, dispute resolution, or platform compliance obligations.
4. Sharing and service providers
We do not sell your personal information. We may share limited personal information when necessary with:
- Event, ticketing, hosting, analytics, communication, security, and community service providers.
- Speakers, sponsors, venue partners, or event collaborators when needed to run a specific event or benefit you asked to receive.
- Social platforms when you interact with AI Geeks through those platforms.
- Authorities, advisors, or other parties if required by law, to protect rights and safety, or to respond to valid legal requests.
Third-party services may process information in Canada, the United States, or other jurisdictions where they operate.
5. Cookies, storage, and retention
On the Montréal page, Meta and LinkedIn advertising measurement is optional and remains off until you accept. If you accept, Meta and LinkedIn may receive the visited page, clicks to ticketing, advertising identifiers and technical information such as your IP address and browser. This data helps measure our ads and build advertising audiences. The module on this page does not provide names, email addresses or other advanced matching fields to either platform.
You can decline without limiting access to the website or tickets and change your choice using “Choix de confidentialité” at the bottom of the Montréal page. Your choice is stored in this browser for six months. Withdrawing consent stops tracking on this page and clears accessible advertising cookies on our domain. If LinkedIn was loaded, the page reloads to stop its module. This does not delete data these platforms have already received or cookies on their own domains. Luma processes registrations and payments separately under its own settings and policies.
This website may use limited local storage or similar browser features for basic preferences, such as theme settings. Embedded or linked third-party services may use their own cookies or tracking technologies.
We keep personal information only as long as reasonably needed for the purposes described in this policy, including event administration, community operations, legal obligations, security, accounting, and legitimate business records. When information is no longer needed, we delete, anonymize, or archive it in line with our operational needs and legal duties.
6. Your rights and choices
Depending on where you live and the context, you may have rights to ask whether we hold personal information about you, access it, correct it, withdraw consent where applicable, or request deletion of information we control.
You can also unfollow, unsubscribe, leave a community channel, or use privacy controls provided by the third-party platform where the interaction happened.
Deletion requests: see the User Data Deletion page for the exact steps. We can delete or anonymize information that AI Geeks controls, but some data held by third-party platforms must be deleted directly through those services.
7. Children
AI Geeks is intended for founders, builders, professionals, and adults interested in AI events. We do not knowingly collect personal information from children under 13.
8. Changes
We may update this policy as AI Geeks, the website, events, tools, or legal requirements evolve. The latest version will be posted on this page with the updated date.
9. Contact
For privacy questions, access requests, corrections, or deletion requests, send a direct message to @ai.geeks.squad on Instagram or use the contact channel shown on the event registration page you used.
To help us find the right records, include your name, the email or social handle you used with AI Geeks, the event or platform involved, and the request you want us to process.